We are partnering with a well-established mid-sized professional services firm in Vancouver to hire a Senior Administrator & Human Resources professional. This is a hands-on, high-impact role combining office operations (majority) with standalone Human Resources responsibilities.

This position is ideal for someone who thrives in a fast-paced, evolving environment, enjoys wearing multiple hats, and brings a strong balance of administrative expertise and people-focused HR support.

Key Responsibilities

Administrative Operations (Primary Focus)

• Provide day-to-day administrative support to senior leadership
• Draft and coordinate client proposals, contracts, and change orders
• Track and maintain corporate licences, insurance, and professional requirements
• Oversee document management (physical and digital record-keeping)
• Manage vendor relationships (office equipment, IT coordination, etc.)
• Prepare reports, conduct research, and support business initiatives
• Coordinate promotional materials with external vendors
• Provide coverage for reception when needed

Human Resources Responsibilities (Standalone Function)

• Manage full-cycle recruitment coordination and onboarding
• Maintain employee records and administer HR policies/programs
• Support performance reviews, salary reviews, and employee relations matters
• Administer benefits and support employee lifecycle activities (on/offboarding)
• Assist with training initiatives and internal HR processes

Leadership & Office Coordination

• Provide regular updates to senior leadership on office operations and HR matters
• Support internal meetings, including agenda preparation and meeting minutes
• Oversee and support junior administrative functions (including reception)
• Plan and coordinate internal events and team initiatives

Candidate Profile

• 5+ years of administrative experience with exposure to HR
• Strong technical proficiency, particularly in Excel and Office 365
• Experience working with proposals and client-facing contracts preferred
• Highly organized with strong attention to detail
• Proactive, adaptable, and able to manage competing priorities
• Strong communication skills with a professional, approachable style
• Discreet and able to handle confidential information

Nice to Have:

• Experience with Adobe Suite (e.g., InDesign)
• Post-secondary education in Administration or related field

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.