We are looking for a dependable Administrative and Mailroom Assistant to support daily office operations in Scarborough, Ontario. This Long-term Contract position is ideal for someone who is highly organized, service-focused, and comfortable handling both mailroom and front-desk responsibilities in an on-site environment. The successful candidate will help keep correspondence, invoice distribution, and workplace supply processes running smoothly while providing attentive support to staff and visitors.

Responsibilities:

• Collect, sort, and deliver incoming mail throughout the office on a daily basis.

• Prepare printed supplier invoices and coordinate their timely distribution to the appropriate internal teams.

• Enter invoice information accurately into internal records and assist with administrative processing as paper-based tasks are reduced.

• Provide back-up support at reception by greeting visitors, answering general inquiries, and directing requests appropriately.

• Manage orders for kitchen and shared office supplies, including beverages, dairy items, and disposable utensils.

• Handle outgoing mail and courier shipments while ensuring items are packaged, labelled, and sent correctly.

• Operate mailroom and office equipment, including printers and multifunction devices, to support daily workflow.

• Maintain an organized mailroom and front-office area to promote efficient service and a well-organized environment.

• At least 4 years of experience in mailroom, administrative, or office support roles.
• Strong verbal and written communication skills with a detail-oriented customer service approach.
• Proven ability to work on site and manage daily tasks independently in a fast-paced office setting.
• Experience with outgoing mail, shipping activities, and general office functions.
• Comfortable performing receptionist coverage and interacting with staff, guests, and service providers.
• Familiarity with mailroom and printing equipment, including inkjet and Konica Minolta devices, is considered an asset.
• High attention to detail and accuracy when handling invoices, records, and document distribution.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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This job posting is for a current vacancy with our client.

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