We are looking for a personable and organized Workplace Experience Coordinator to support daily office operations. This contract position is fully onsite and plays an important role in creating a welcoming, detail-focused experience for employees, guests, and visitors. The successful candidate will bring a service-focused approach, strong administrative skills, and the ability to manage front-of-house responsibilities while assisting with workplace and event-related tasks.

Responsibilities:
• Welcome visitors, employees, and guests at the front desk and ensure a positive first impression of the office.
• Coordinate visitor sign-in procedures and provide guidance to individuals arriving onsite.
• Oversee a shared inbox and respond to workplace-related inquiries in a timely and detail-focused manner.
• Assist with meeting room readiness by arranging spaces, adjusting furniture, and helping maintain an orderly environment.
• Support day-to-day office operations, including filing, scanning, and light administrative coordination.
• Contribute to general workplace upkeep to help maintain a clean, organized, and functional office setting.
• Provide assistance with office events and special projects, including logistics for company gatherings and internal activities.
• Offer onsite support across the workplace team by handling ad hoc requests and helping ensure smooth daily operations.
• Previous experience in reception, hospitality, hotel services, or a similar customer-facing environment.
• Strong interpersonal skills with the ability to create a friendly and detail-oriented experience for visitors and staff.
• Well-developed organizational skills and the ability to manage multiple tasks in a busy office setting.
• Experience with administrative support duties such as inbox management, filing, and document scanning.
• Comfortable working in a fully onsite role and providing hands-on support throughout the office.
• Confident communication skills and a proactive approach to assisting with workplace needs.
• Ability to learn new tasks quickly and contribute to event support and workplace projects as needed.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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