We are seeking an experienced SharePoint professional to support a SharePoint Online migration and organizational restructuring initiative for a growing organization. This role will focus on designing and implementing a scalable SharePoint structure across the organization, while leading a phased migration from existing shared drives and disconnected team environments into a centralized, governed Microsoft 365 ecosystem. Our client currently has internal SharePoint oversight and project leadership in place, but requires a hands-on technical resource to lead the architecture, configuration, and migration effort.

Contract Details

• 6-month contract
• Approx. 20 hours/week initially, with potential to increase during key migration phases
• Primarily remote
• Remote

Project Overview

Our client is looking to establish a unified SharePoint structure that connects departments and improves collaboration, governance, and usability across the business.

Key departments include:

• Accounting
• Housing Operations
• Development
• Business Operations

Currently, SharePoint is being used inconsistently across teams without standardized governance, structure, or naming conventions. The successful consultant will help create a cohesive environment with scalable architecture, clear file organization, and standardized practices across the organization.

The migration will be completed in stages, beginning with discovery and test migrations before moving into broader rollout and adoption.

Responsibilities

SharePoint Architecture & Governance

• Design and implement an organization-wide SharePoint Online structure
• Develop standardized site architecture, document libraries, navigation, metadata, and naming conventions
• Create scalable governance practices for permissions, access, document lifecycle, and content organization
• Recommend best practices for SharePoint, Teams, OneDrive, and collaboration workflows
• Establish consistent file structures and information architecture across departments

Migration & Technical Implementation

• Assess existing shared drives, folder structures, and current SharePoint usage
• Lead phased migration planning, testing, and execution
• Configure SharePoint sites, libraries, permissions, and related Microsoft 365 components
• Execute and validate file migrations using tools such as ShareGate, SPMT, or similar
• Ensure data integrity, security, and minimal disruption to business operations

Stakeholder Collaboration

• Work closely with internal project leadership and business stakeholders, including Business Operations leadership
• Participate in project kickoff meetings, planning sessions, and rollout discussions
• Provide guidance and recommendations to both technical and non-technical users
• Support user adoption through documentation, knowledge transfer, and best practices

Qualifications

Required

• 4+ years of hands-on SharePoint Online architecture and migration experience
• Strong understanding of SharePoint information architecture, governance, permissions, and document management
• Experience migrating files from network drives into SharePoint Online environments
• Experience with SharePoint migration tools such as ShareGate or SPMT
• Strong Microsoft 365 ecosystem knowledge, including Teams and OneDrive
• Excellent communication and stakeholder engagement skills
• Ability to work independently in a consultative environment

Nice to Have

• Experience supporting multi-department or enterprise-wide SharePoint rollouts
• Experience creating governance frameworks and naming standards
• Power Automate or workflow automation experience
• Experience working in housing, non-profit, public sector, or operational environments

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