We are looking for a detail-oriented and approachable Receptionist to join our client’s team in Oshawa, Ontario on a Contract basis. This position supports the day-to-day front desk operations of a busy construction and contractor environment, serving as a key point of contact for visitors, callers, and deliveries. The ideal candidate brings strong communication skills, sound judgement, and the ability to keep administrative tasks organized and running smoothly.

Responsibilities:
• Welcome visitors, contractors, and staff at the front desk while maintaining a courteous and welcoming first impression.
• Manage a multi-line telephone system by receiving incoming calls, directing inquiries to the appropriate contacts, and taking accurate messages when needed.
• Coordinate incoming and outgoing mail, courier packages, and deliveries to ensure timely distribution and tracking.
• Monitor shared email communications and respond to routine inquiries or forward messages to the appropriate team members.
• Perform data entry and maintain organized digital and paper filing systems to support office administration.
• Schedule appointments and assist with calendar coordination for internal meetings and visitor arrangements.
• Prepare basic correspondence and administrative documents using Microsoft Word, Outlook, and Excel.
• Keep the reception area and front office processes organized to support efficient daily operations.
• Previous experience in a receptionist, front desk, or administrative support role is required.
• Demonstrated ability to operate a multi-line phone system in a fast-paced office setting.
• Strong customer service and interpersonal skills with a detail-oriented and welcoming manner.
• Proficiency with Microsoft Outlook, Word, and Excel for routine administrative tasks.
• Accurate data entry skills and strong attention to detail.
• Ability to manage mail, courier coordination, and appointment scheduling effectively.
• Well-developed organizational skills with the ability to handle multiple priorities during the workday.

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This job posting is for a current vacancy with our client.

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