The Opportunity

Our client is seeking a confident, professional, and highly organized Receptionist and Office Coordinator to serve as the face of the organization and support the smooth day-to-day operations of its Toronto office.

This opportunity is ideal for a proactive, self-directed professional who thrives in a fast-paced environment, anticipates needs, and takes ownership of administrative operations. The successful candidate will be a versatile administrative generalist who is comfortable managing a broad range of responsibilities and providing support wherever needed. This is a fully onsite position, Monday through Friday, and requires a consistent in-office presence as the first point of contact for visitors, clients, and employees.

In addition to core reception responsibilities, this role will also support travel coordination, office purchasing, basic IT coordination, banking-related tasks, and event planning. The ideal candidate will bring a polished and professional presence, strong organizational skills, and the ability to work independently with minimal supervision.

Key Responsibilities

• Greet and welcome visitors, clients, and staff in a warm and professional manner.
• Maintain a clean, organized, and welcoming reception area and common spaces.
• Manage incoming and outgoing mail, courier packages, and deliveries.
• Act as the primary point of contact for day-to-day office needs and general inquiries.
• Monitor office supplies inventory and coordinate purchasing as required.
• Arrange office maintenance requests and liaise with building management when needed.
• Prepare meeting rooms, including audiovisual setup, readiness checks, and post-meeting tidying.
• Coordinate travel arrangements for staff, including flights, accommodations, and transportation.
• Provide first-level support for basic IT-related needs.
• Liaise with external IT vendors regarding equipment setup, troubleshooting, and technology purchases.
• Assist with light banking duties, including preparing deposits, collecting company cheques, and handling occasional in-branch transactions.
• Maintain accurate records of receipts and general office expenses.
• Support the planning and execution of internal and external events, including team functions, client meetings, and company gatherings.
• Coordinate catering, room setup, logistics, and vendor communications for meetings and events.

Qualifications

• 5+ years of experience in a receptionist, administrative assistant, office coordinator, or similar role.
• Demonstrated experience supporting senior-level staff or managing higher-level administrative responsibilities.
• Exceptional organizational and time management skills, with the ability to prioritize and multitask effectively.
• Strong interpersonal and communication skills, with a polished and professional approach.
• Experience with travel coordination, event support, procurement, or vendor management is considered a strong asset.
• Proven ability to exercise discretion, handle confidential information, and make sound decisions independently.

About the Organization

Our client provides strategic advisory services to businesses, corporations, associations, and non-profit organizations navigating complex public, government, and regulatory environments. The organization is recognized for developing and executing public affairs strategies that help shape public opinion, influence policy, and advance client interests.

With an established presence in Canada and a strong network of affiliates, the team brings deep expertise in government affairs, strategic communications, and digital advocacy. The organization is committed to helping clients address challenges, identify opportunities, and achieve meaningful outcomes.

Diversity, Equity & Inclusion

Our client is committed to creating an inclusive and accessible workplace and welcomes applications from individuals of all backgrounds. Employment decisions are based on merit, qualifications, and business needs.

Accommodation is available throughout the recruitment process for candidates who require it. If you need support during any stage of the hiring process, please let our team know, and we will work with you to meet your needs in a fair and accessible manner.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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This job posting is for a current vacancy with our client.

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