We are looking for a Proposal Coordinator to join a busy business development team on a contract basis. This position is well suited to a detail-oriented writer and organizer who can manage multiple deadlines while producing high-quality, client-focused proposal materials. The successful candidate will collaborate with internal leaders and technical contributors to prepare high-quality submissions, presentations, and supporting documents in a fast-paced environment.

Responsibilities:
• Evaluate bid requests and submission documents to identify requirements, timelines, and compliance obligations for each opportunity.
• Partner with business development colleagues and senior stakeholders to shape proposal strategies, develop tailored content, and support visual presentation standards.
• Coordinate the full proposal process, including scheduling planning sessions, organizing review cycles, managing milestones, and supporting post-submission follow-ups.
• Draft, revise, and proofread proposal materials to ensure accuracy, clarity, and consistent brand messaging across all deliverables.
• Work closely with engineering, consulting, and design contributors to gather input and assemble cohesive submission packages.
• Customize corporate profiles, team resumes, project examples, and related materials so they align with the needs of each client opportunity.
• Oversee proposal production and administrative support activities, including document preparation, formatting, printing, binding, and final delivery.
• Monitor bid sources, distribute relevant opportunities and addenda, and keep internal teams informed of updates that may affect submissions.
• Assist with the development of interview decks, presentation materials, and shared database records to support business development efforts and information management.
• 2 to 5 years of experience in proposal coordination; experience within the architecture industry would be considered an asset.
• Bachelor’s degree in English, Marketing, Communications, or an equivalent combination of education and relevant experience.
• Advanced skill in Adobe InDesign and strong working knowledge of Adobe Creative Suite for document layout and design.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Excellent writing, editing, proofreading, grammar, and spelling abilities with a high level of attention to detail.
• Strong organizational and time-management skills with the ability to handle several priorities and meet firm deadlines.
• Ability to work independently and collaboratively, solve problems effectively, and perform well in a fast-paced, deadline-driven setting.
• Familiarity with CRM tools, proposal documentation processes, and database maintenance is an asset.

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