Nestled in the heart of British Columbia, the Okanagan is known for its breathtaking landscapes, vibrant communities, and exceptional quality of life. From sparkling lakes and world-class wineries to endless outdoor recreation, the region offers a unique balance of career growth and lifestyle. This is an opportunity to build your career in a place where others vacation.

Our client, a respected and mission-driven organization, is seeking a Contracts Coordinator to join their team. This role plays a critical part in supporting operational excellence through the coordination, tracking, and administration of contracts across multiple projects and stakeholders.

About the Role

Reporting into leadership, the Contracts Coordinator will be responsible for the day-to-day coordination of contracts, ensuring accuracy, compliance, and timely reporting. This position works collaboratively with internal teams, funders, and subcontractors, supporting projects from initiation through completion.

Key Responsibilities

Contract Coordination

• Review proposal budgets for accuracy prior to submission to funding partners
• Review contracts for accuracy and completeness before executive approval and submission
• Set up new project numbers within internal systems (e.g., NetSuite and Zone), as required
• Maintain organized electronic contract files and documentation systems
• Ensure accurate information is provided to accounts receivable for billing purposes
• Support systems and processes to effectively manage contracts, sub-contracts, budgets, and reporting timelines
• Provide updated budget information to project leads as required
• Identify and report discrepancies or variances to the appropriate stakeholders
• Track reporting requirements and ensure deadlines are met
• Obtain certificates of insurance and other required project documentation

Additional Responsibilities

• Support year-end project reviews, including reconciliation and adjustments
• Assist with the preparation and completion of annual audits

What We’re Looking For

• Strong attention to detail with the ability to review and manage complex documentation
• Experience working with contracts, budgets, and reporting processes
• Comfortable working with financial and project management systems
• Excellent organizational and time management skills
• Strong communication skills with the ability to collaborate across teams and external partners
• Ability to manage multiple priorities in a fast-paced environment

Why This Opportunity

This is a unique opportunity to join a values-driven organization making a meaningful impact, while enjoying all that the Okanagan lifestyle has to offer. You’ll be part of a collaborative team environment where your contributions directly support important community-focused initiatives.

Interviews will be held in one week. Only those meetings these requirements will be contacted at this time. We thank all those that apply! Please reference job number 05150-0013419237 in all correspondence.

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