We are looking for a Project Assistant to support examination content development and coordination activities within a healthcare-focused standards environment in Mississauga, Ontario. This Long-term Contract position is ideal for someone who brings strong administrative judgement, project coordination experience, and the ability to keep multiple stakeholders aligned in a deadline-driven setting. The successful candidate will contribute to meeting logistics, resource management, and examination event support while maintaining a high standard of accuracy and professionalism.

Responsibilities:

• Coordinate the planning and recording of oral examination training videos, including helping secure participation from Members and ensuring schedules and materials are in place.

• Maintain examination preparation content across shared digital platforms and public-facing web resources by uploading, reviewing, organizing, and updating documentation accurately.

• Arrange and support committee and stakeholder meetings by managing calendars, preparing materials, tracking logistics, and following up on action items as needed.

• Distribute individual assignments to committee members, collect submitted work, and compile information for review and circulation.

• Work closely with the Finance team to submit and track expenses related to committee activity, travel, reimbursements, and oral examination production needs.

• Provide operational support during examination events, including contributing to command centre activities and helping resolve issues in a timely manner.

• Assist with the coordination and delivery of Examiner Training Day by organizing schedules, materials, communications, and participant support.

• Monitor deadlines and competing priorities across multiple activities to help ensure projects move forward on time and according to established requirements.

• College diploma in Arts, Science, Education, or a related field.

• At least 3 years of experience in administrative support, project coordination, or committee and stakeholder engagement activities.

• Hands-on experience working with shared collaboration platforms such as SharePoint, including document uploading, editing, and distribution.

• Strong verbal and written communication skills with the ability to interact professionally with committee members, physicians, consultants, and internal teams.

• Demonstrated ability to manage timelines, organize detailed information, and maintain accuracy while handling multiple priorities in a fast-paced environment.

• Strong proficiency with Microsoft Office Suite, including Word, PowerPoint, Outlook, Teams, and virtual meeting tools such as Zoom.

• Ability to support occasional weekend meetings or examination-related activities when required.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.