We are seeking a detail-oriented Payroll Specialist to join a growing team and oversee payroll operations for approximately 300 employees. This role is ideal for an experienced payroll professional with hands-on expertise in ADP Workforce Now who thrives in a fast-paced environment and takes pride in ensuring payroll accuracy, compliance, and exceptional employee service.Working closely with Human Resources and Finance, the Payroll Specialist will be responsible for end-to-end payroll processing, benefits administration, time and attendance management, and payroll-related reporting.

Key Responsibilities

Payroll Administration

• Process bi-weekly payroll for approximately 300 hourly and salaried employees using ADP Workforce Now.
• Review and validate payroll data, including hours worked, earnings, deductions, and adjustments.
• Maintain payroll records and ensure compliance with federal and provincial payroll legislation.
• Process employee lifecycle changes, including new hires, terminations, transfers, and status updates.
• Generate payroll reports and support management reporting requirements.
• Administer employee onboarding activities within ADP Workforce Now.

Time & Attendance

• Maintain and support the ADP Workforce Now Time & Attendance system.
• Review employee timecards and investigate discrepancies.
• Collaborate with managers and supervisors to resolve time-entry and approval issues.
• Ensure accurate timekeeping data is reflected in payroll processing.

Benefits Administration

• Process and reconcile employee benefit deductions and employer contributions.
• Ensure accurate and timely remittances to benefit providers.
• Support benefit-related payroll reporting and reconciliations.
• Respond to employee inquiries regarding payroll deductions and benefits.

Compliance & Reporting

• Prepare and submit Records of Employment (ROEs) through Service Canada.
• Assist with WSIB payroll reporting requirements.
• Support year-end payroll activities, including T4 preparation and reporting.
• Maintain accurate payroll documentation and support internal or external audits.

Qualifications

Required

• Minimum 3 years of payroll administration experience.
• Hands-on experience processing payroll using ADP Workforce Now.
• Experience supporting hourly and salaried employee payroll.
• Strong understanding of Ontario payroll legislation, statutory deductions, and compliance requirements.
• Proficiency with Microsoft Excel and Microsoft Office Suite.
• Exceptional attention to detail and ability to maintain confidentiality.
• Strong organizational, analytical, and problem-solving skills.

Preferred

• Experience with ADP Workforce Now Time & Attendance.
• PCP (Payroll Compliance Practitioner) designation or currently pursuing certification.
• Experience supporting payroll within a multi-site or multi-division organization.

This is a hybrid role with an expectation of 2 days a week in office onsite at their Oakville office.

• Experience managing payroll in a high-volume or fast-paced environment, including regular bi-weekly processing.
• Hands-on knowledge of payroll platforms such as ADP Workforce Now, Ceridian, or similar payroll administration systems.
• Familiarity with timekeeping, attendance tracking, and payroll-related benefit administration.
• Understanding of payroll compliance requirements, reporting practices, and recordkeeping standards.
• Proficiency with accounting or payroll software and confidence working with system-generated reports.
• Ability to analyze payroll information, investigate discrepancies, and complete calculations with accuracy.
• Strong organizational skills, discretion with confidential information, and clear communication abilities.

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