We are looking for a Payroll Specialist to support payroll, benefits, and related HR administration for a hotel operation in Toronto, Ontario. This Contract position is suited to a detail-oriented individual who can manage payroll processing, maintain compliance with legislative and company requirements, and provide dependable support to employees and leadership. The successful candidate will bring strong judgement, discretion, and analytical ability while ensuring payroll records, reconciliations, and reporting are completed accurately and on schedule.

Responsibilities:

• Oversee end-to-end payroll processing on a bi-weekly basis, ensuring earnings, deductions, taxable benefits, and manual adjustments are calculated and issued accurately.

• Administer employee benefits programs, including enrolments, status updates, eligibility reviews, and ongoing coordination of benefit-related records and documentation.

• Maintain payroll and HR records for hires, transfers, promotions, compensation changes, leaves, contract assignments, and terminations, ensuring all updates are properly documented.

• Monitor time and attendance information, review submissions for accuracy, and export required data from payroll systems to support timely payroll completion.

• Prepare payroll journal entries and complete balance sheet reconciliations, while assisting with year-end payroll activities such as T4 preparation and benefit reconciliations.

• Review payroll, tax, and benefits processes on a regular basis to identify risks, improve efficiency, and support best-practice payroll administration.

• Respond to government and statutory requests, including garnishments and other payroll-related reporting or documentation requirements.

• Support labour management reporting by analyzing workforce data, reviewing audit files and spreadsheets, and helping leaders maintain compliance with productivity standards.

• Provide guidance and training to managers on payroll systems, timecard approvals, and payroll-related procedures to promote accuracy and consistency across departments

• Minimum 2 years of experience in payroll administration, including full-cycle payroll processing in a supervisory or lead capacity.
• Strong knowledge of payroll legislation, payroll tax reporting, statutory deductions, year-end processing, and payroll reconciliations.
• Experience working with payroll and HR systems such as ADP Workforce Now, Ceridian, or similar payroll platforms.
• Proven ability to manage benefits administration, employee record changes, and confidential payroll documentation with a high degree of accuracy.
• Advanced analytical and mathematical skills, with the ability to review complex payroll data and resolve discrepancies efficiently.
• Excellent written and verbal communication skills in English, with the ability to explain payroll information clearly to managers and employees.
• Proficiency with Windows-based business applications, spreadsheets, and reporting tools such as Crystal Reports.
• Strong organizational skills, sound judgement, and a detail-oriented approach to handling sensitive information in a fast-paced environment.

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