We are seeking a detail-oriented and organized Payroll & Office Administrator to join our team in Cambridge. This role is responsible for supporting the day-to-day administrative operations of the office while assisting with payroll processing, invoicing, record management, and general office coordination.

The ideal candidate is a self-motivated professional who thrives in a fast-paced environment, enjoys managing multiple priorities, and takes pride in delivering accurate and timely administrative support.

Key Responsibilities

• Assist with the preparation, tracking, and processing of hourly employee payroll.
• Maintain payroll records and ensure payroll information is entered accurately and on time.
• Answer and direct incoming telephone calls in a professional manner.
• Welcome and assist visitors, customers, and vendors.
• Perform general administrative duties including filing, photocopying, scanning, mailing, and document preparation.
• Receive, sort, and distribute incoming correspondence and prepare outgoing communications.
• Maintain organized electronic and hard-copy filing systems.
• Coordinate office supply inventory and arrange maintenance of office equipment as required.
• Process and track customer invoicing and related documentation.
• Prepare sales invoices and maintain accurate records within company systems.
• Communicate with internal departments and external partners to gather and compile information as needed.
• Provide administrative support to management and assist with special projects.
• Perform other duties as assigned.

Qualifications

• Minimum 1–3 years of administrative, office support, payroll, or clerical experience.
• Strong verbal and written communication skills.
• Excellent organizational and time-management abilities.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Proficient with Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong attention to detail and commitment to accuracy.
• Ability to work independently and collaboratively within a team environment.
• Basic bookkeeping or accounting knowledge is considered an asset.
• Experience supporting payroll functions is preferred.

• Strong written and verbal communication skills with the ability to interact effectively with staff, clients, and visitors.
• Demonstrated ability to stay organized, manage competing tasks, and meet deadlines in a fast-paced workplace.
• Self-directed approach to work with the initiative to follow through on assignments independently.
• Proficiency with Microsoft Office applications, including Word, Outlook, and Excel.
• One to three years of clerical or office administration experience in a detail-oriented setting.
• Working knowledge of payroll processes and timekeeping practices; experience with payroll platforms is preferred.
• Familiarity with accounting or bookkeeping principles is considered an asset.
• Experience with tools such as ADP Workforce Now, Ceridian Dayforce, About Time, or related payroll and accounting systems is an advantage.

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