We are looking for a Payroll & AP Coordinator to join our team in Ingersoll, Ontario. In this role, you will oversee payroll activities for unionized hourly and salaried employees while also supporting accounts payable operations. The ideal candidate brings strong knowledge of Canadian payroll practices, sharp reconciliation skills, and the ability to manage sensitive information with accuracy and discretion.

Responsibilities:
• Manage end-to-end payroll processing for hourly and salaried employees on weekly and bi-weekly cycles, ensuring all payments are completed accurately and on schedule.
• Calculate and maintain payroll elements such as taxable benefits, deductions, premiums, garnishments, overtime, and pay adjustments in accordance with company policies and collective agreements.
• Review timekeeping records, payroll exceptions, and seniority-based information to confirm pay accuracy before each payroll run.
• Reconcile payroll balances, verify reports, support general ledger alignment, and assist Finance with payroll-related reporting requirements.
• Prepare manual payments, off-cycle transactions, direct deposit updates, and related account reconciliations, including statutory and garnishment balances.
• Administer required payroll compliance activities such as remittances, records of employment, year-end slips, supporting documentation, and tax reporting reconciliations.
• Respond to questions from employees, union representatives, and auditors in a thorough and attentive manner while maintaining confidentiality of payroll information.
• Produce regular reporting on labour costs, overtime, staffing levels, and payroll accruals, and keep payroll procedures and internal controls up to date.
• Process supplier invoices, credit notes, and payment requests, complete matching against purchase orders and receipts, and resolve discrepancies with vendors or internal stakeholders.
• Coordinate payment activities including cheques, EFTs, wire transfers, manual payments, and cheque-related exceptions such as cancellations or stop payments.
• Minimum of 3 years of experience in payroll processing, with exposure to accounts payable responsibilities.
• Demonstrated experience administering Canadian payroll for unionized environments, including hourly and salaried employee groups.
• Working knowledge of payroll legislation, statutory deductions, year-end processing, and compliance reporting, with authorization to work in the relevant jurisdiction.
• Proficiency with payroll and accounting platforms such as ADP Workforce Now, Ceridian Dayforce, and related financial systems.
• Experience reviewing timesheets and time and attendance records to support accurate payroll calculations.
• Strong reconciliation, reporting, and data validation skills with a high level of accuracy and attention to detail.
• Ability to handle confidential employee and financial information with professionalism and sound judgment.

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