We are looking for an Operations Administrator to support a well-run, detail-oriented workplace in Toronto, Ontario. This Long-term Contract position is ideal for someone who takes pride in creating an organized office environment, keeping daily operations on track, and responding quickly to issues that affect the employee experience. The successful candidate will combine strong administrative ability with a hands-on approach to facilities coordination, vendor follow-up, and workplace support.

Responsibilities:
• Oversee the daily upkeep of the office and help ensure shared spaces remain presentable, organized, and ready for use throughout the day.
• Conduct regular walkthroughs to identify workplace, equipment, or facility concerns early and arrange prompt resolution to maintain a high standard across the office.
• Manage inventory for office materials, refreshments, and kitchen supplies, and place replenishment orders through approved suppliers before stock runs low.
• Receive incoming deliveries, organize items efficiently, and restock supply areas so teams have consistent access to needed materials.
• Liaise with cleaning providers, maintenance contacts, and other external partners to address service issues and support reliable facility operations.
• Coordinate repairs and service requests related to printers, office equipment, and building-related concerns, while following up to ensure completion.
• Maintain checklists, trackers, and other administrative tools that support consistent execution of office operations duties.
• Provide general administrative assistance, including data entry and record maintenance, and contribute to evolving office support needs across teams.
• Manage competing priorities effectively and respond to urgent operational matters with sound judgment and a strong sense of accountability.
• 2-5 years of experience in office administration, workplace operations, facilities coordination, or a comparable position.
• Demonstrated ability to oversee office supply levels, vendor relationships, and day-to-day facility needs.
• Strong organizational skills with the ability to handle multiple tasks and maintain consistent follow-through in a fast-paced environment.
• Excellent attention to detail and a commitment to keeping office spaces orderly, functional, and professionally maintained.
• Effective communication and interpersonal skills for working with internal teams, service providers, and external vendors.
• Confidence in handling administrative support tasks, with data entry experience considered an asset.
• Post-secondary education is considered an asset but is not required.
• A proactive, hands-on approach with strong ownership, accountability, and practical problem-solving skills.

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