Office Experience Assistant – 1-Year Contract

Are you passionate about creating outstanding workplace experiences? Our client, a top consulting firm, is seeking an Office Experience Assistant to join their high-performing team in downtown Toronto. In this fully on-site role, you’ll be a key contributor to a welcoming, professional, and well-maintained office environment. This is an excellent opportunity for someone looking to grow their career in administrative support, office services, or hospitality.

Key Responsibilities:

• Monitor and maintain general office appearance and cleanliness across shared spaces, meeting rooms, and kitchen areas
• Restock supplies in kitchens and collaborative zones, manage inventory, and order as needed
• Coordinate catering logistics for internal meetings and events, including setup, teardown, and food service presentation
• Liaise with vendors, building staff, and facilities teams for repairs or routine maintenance requests
• Set up furniture and configuration for meetings; ensure conference rooms are equipped and ready, including basic tech support needs
• Support internal events, from signage to logistics and oversight
• Provide backup coverage to adjacent teams, including greeting visitors, handling guest registration and amenities, and closing the office at day’s end
• Assist guests and staff with navigating the office, including guidance on desk reservation systems, IT access, and general queries
• Manage visitor logs, print badges, and maintain compliance with security protocols
• Triage meeting support requests and communicate with appropriate teams for timely resolution

• 1-2+ years of experience in administrative support, customer service, or hospitality (professional services environment a plus)
• Willingness to perform both hands-on housekeeping (stocking fridges, running dishwashers, meeting room setups) and polished reception duties (visitor engagement, answering phones, scheduling in Outlook, support with Excel and other administrative needs)
• Outstanding communication, attention to detail, and organization skills
• Tech-savvy: comfortable with Microsoft Office Suite and ready to learn new systems
• Personable, dependable, and flexible team player able to manage multiple priorities in a fast-paced environment
• Strong service orientation with a “no task too small” mindset
• Bachelor’s degree preferred

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This job posting is for a current vacancy with our client.

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