Our client, a growing and well-established distribution company operating in a regulated environment, is currently seeking a Logistics & Administrative Assistant to support one of their Managers. This role is key to ensuring the smooth day-to-day coordination of warehouse, logistics, and administrative activities, particularly during a period of significant growth and expansion.

Working closely with the Operations Manager and cross-functional teams, this person will play a central role in maintaining operational efficiency, supporting inventory and logistics processes, and ensuring compliance with internal procedures and regulatory requirements.

Key Responsibilities

• Provide day-to-day administrative support to the Operations Manager, including email coordination, reporting, documentation, and workflow follow-ups
• Act as a central point of coordination between warehouse, sales, and logistics teams to ensure smooth operations
• Manage inventory tracking, data entry, and order processing to ensure accuracy and proper documentation
• Support stock control activities, including reconciliations, cycle counts, and discrepancy management
• Coordinate inbound and outbound shipments (5–7 per week), track deliveries, and resolve any issues with carriers
• Ensure all shipping documentation is complete and that orders are processed and dispatched efficiently
• Maintain accurate records and support compliance requirements within a structured, regulated environment

Qualifications & Experience

• Strong organizational and administrative skills
• Excellent written and verbal communication skills in English
• High attention to detail and ability to work in a structured environment
• Ability to handle sensitive and confidential information with discretion
• Experience in logistics, warehouse operations, or inventory management
• Experience working in a regulated or compliance-driven environment

Technical Skills

• Strong proficiency in Microsoft Excel (e.g., pivot tables, data tracking, basic analysis)
• Experience with ERP systems (e.g., SAGE 300) and inventory management tools

Work Environment & Culture

• Full-time, on-site role based in Okotoks
• Collaborative, team-oriented and family-like culture
• Close interaction with warehouse staff, leadership, and external partners
• Fast-paced environment supported by strong teamwork and mutual support

To apply for this Logistics & Administrative Assistant opportunity, please click the "APPLY" Link located above. For any questions regarding this position, please contact Robert Half Talent Solutions at 403.237.9363. Be sure to reference JO# 05000-0013438132 in all communication. Robert Half would like 

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