We are looking for a Facilities Coordinator to join a healthcare-focused organization in Toronto, Ontario on a contract basis. This onsite role supports day-to-day facility operations across multiple locations and is well suited to someone who can respond quickly to maintenance concerns, coordinate service providers, and keep essential supplies moving where they are needed most. The successful candidate will help maintain safe, efficient environments by managing requests, working closely with vendors, and assisting with operational priorities during a contract coverage period.

Responsibilities:
• Respond promptly to facility-related issues and help coordinate timely solutions across multiple sites.
• Travel between locations as needed to assess concerns, follow up on service requirements, and support operational continuity.
• Work with external contractors and vendors to arrange repairs, maintenance visits, and other site services.
• Monitor urgent building matters, including maintenance incidents such as leaks, and help ensure appropriate action is taken.
• Coordinate the distribution of centralized warehouse supplies to office and facility locations based on operational needs.
• Support daily facilities administration by tracking requests, updating records, and communicating progress to internal stakeholders.
• Assist with onboarding and knowledge transfer during the training period to ensure smooth coverage of ongoing facilities activities.
• Use internal systems and tools to document work orders, monitor service activity, and support office operations.
• 3-5 years of experience in facilities coordination, facilities support, or a related role.
• Demonstrated ability to manage a high volume of facility requests in a fast-paced environment.
• Experience addressing building and site issues while coordinating with vendors and service providers.
• Strong customer service and communication skills with the ability to work effectively with internal teams and external partners.
• Proficiency with facilities and office systems such as CMMS or other computerized maintenance management tools.
• Comfortable travelling between sites and working fully onsite in Toronto, Ontario.
• Working knowledge of operational tools such as Concur, IBM AS/400, or Kronos Timekeeping System is considered an asset.

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