We are seeking a highly organized and proactive Executive Assistant to provide confidential administrative support to the Chief Executive Officer and Board of Directors. This is a critical role that serves as a trusted partner to executive leadership, helping ensure the smooth operation of governance activities, strategic initiatives, and day-to-day executive functions.

The ideal candidate is a polished professional who thrives in a fast-paced environment, exercises sound judgment, and excels at managing competing priorities while maintaining the highest level of confidentiality.

Key Responsibilities

Executive Support

• Manage complex calendars, scheduling, and meeting coordination.
• Prepare correspondence, presentations, reports, and executive communications.
• Coordinate travel arrangements and expense reporting.
• Coordinate all Board of Directors and committee meetings.
• Prepare agendas, board packages, meeting materials, and presentations.
• Attend meetings and record accurate minutes and action items.
• Maintain governance records, policies, bylaws, and official documentation.
• Support board member onboarding and ongoing communication.
• Act as a liaison between the CEO, Board members, senior leaders, external stakeholders, and community partners.
• Assist with special projects, strategic initiatives, and organizational events.

• 3+ years of experience providing administrative support
• Experience supporting a Board of Directors, Board Committees, or governance functions.
• Strong written communication and minute-taking abilities.
• High degree of professionalism, diplomacy, and discretion when handling confidential information.
• Advanced proficiency with Microsoft Office Suite, including Outlook, Word, PowerPoint, Teams, and Excel.

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This job posting is for a current vacancy with our client.

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