We are looking for an accomplished Executive Assistant to support senior leadership in Vaughan, Ontario within the waste and environmental services sector. This Long-term Contract opportunity is suited to someone who thrives in a dynamic setting, can manage multiple executive priorities with confidence, and consistently handles sensitive matters with professionalism. The successful candidate will provide dependable administrative coordination for several executives, helping keep schedules, meetings, travel, and documentation organized and running smoothly.

Responsibilities:
• Deliver day-to-day executive support for multiple senior leaders, ensuring administrative needs are handled accurately and efficiently.
• Oversee complex calendars, arrange appointments, and align meeting schedules across internal teams and external contacts.
• Organize domestic and international travel, including bookings, itineraries, updates, and last-minute adjustments when needed.
• Prepare, submit, and monitor expense claims using corporate expense platforms while maintaining complete and accurate records.
• Coordinate meeting logistics, distribute required materials, and help ensure discussions and follow-up actions stay on track.
• Create and format presentations, spreadsheets, reports, and other business documents to support executive priorities.
• Monitor outstanding tasks, provide timely reminders, and help leadership meet commitments and deadlines.
• Manage confidential information with sound judgement and a high level of discretion in all communications and documentation.
• Provide additional administrative assistance to the broader leadership team as business needs evolve.
• At least 3 years of experience in an Executive Assistant, senior administrative, or comparable support role.
• Previous experience assisting senior executives, with strong preference for supporting C-suite leaders.
• Demonstrated ability to manage several calendars and shifting priorities in a fast-paced environment.
• Hands-on experience coordinating travel, meetings, and executive expense reporting.
• Proficiency with business tools such as Microsoft Office, Google Workspace, and virtual meeting platforms including Cisco Webex.
• Familiarity with expense and administrative systems such as Concur, ADP, CRM platforms, or similar software is considered an asset.
• Excellent written and verbal communication skills, along with strong organization and time-management abilities.
• Proven ability to work independently, maintain discretion, and provide reliable support in a remote or flexible work environment.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.