We are looking for an Executive Assistant to provide seamless support to a senior HR executive within a respected investment advisory environment. This long-term contract opportunity is ideal for someone who thrives in a fast-paced setting, brings sound judgment to shifting priorities, and maintains a detail-oriented, proactive approach to executive support. The successful candidate will play a key role in keeping meetings, communications, materials, and administrative activities organized so leadership can stay focused on strategic objectives.

Responsibilities:

• Provide dedicated administrative support to the Chief People Officer, ensuring daily activities and priorities are managed efficiently.

• Oversee a complex calendar, arrange meetings, and adjust schedules quickly to accommodate changing business needs.

• Create and organize briefing packages, partner communications, and other materials required for executive review.

• Prepare meeting agendas in advance and ensure all background documents are assembled and distributed on time.

• Monitor follow-up tasks arising from meetings and maintain visibility on outstanding action items and deadlines.

• Process and reconcile expense submissions promptly while keeping accurate records of related documentation.

• Coordinate travel arrangements and meeting logistics using appropriate business tools and platforms.

• Maintain an organized administrative workflow by managing correspondence, documents, and time-sensitive requests with attention to detail.

• Anticipate executive needs and provide dependable day-to-day support that strengthens overall time management and productivity.

• Demonstrated experience supporting senior executives, ideally within a C-suite or executive office environment.
• Strong ability to manage calendars, coordinate meetings, and respond effectively to competing priorities.
• Proficiency with Microsoft Office applications, including preparing high-quality documents, presentations, and meeting materials.
• Hands-on experience with tools such as Cisco Webex Meetings, Concur, and CRM platforms.
• Background in travel coordination and expense reporting with a high degree of accuracy and timeliness.
• Excellent organizational skills with a consistent focus on deadlines, follow-through, and attention to detail.
• Ability to handle confidential information with discretion and maintain an effective executive presence.

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