We are looking for an experienced Executive Assistant to support senior leadership within a respected non-profit organization in Ottawa, Ontario. This Long-term Contract opportunity is ideal for someone who brings strong organizational abilities, sound judgement, and a solid understanding of governance practices. In this role, you will coordinate executive priorities, manage administrative activities, and serve as a detail-oriented point of contact for internal and external stakeholders.

Responsibilities:

• Coordinate complex calendars, schedule meetings, and ensure executives are fully prepared for upcoming commitments.

• Act as a key liaison with clients, partners, board members, and other stakeholders while maintaining a detail-oriented and responsive approach.

• Arrange travel plans, including itineraries and related logistics, to support executive schedules efficiently.

• Prepare, review, and submit expense claims with accuracy and in accordance with organizational procedures.

• Organize meeting materials, distribute documentation, and support governance-related activities as required.

• Maintain records, correspondence, and administrative files in an orderly and confidential manner.

• Support virtual and in-person meetings using collaboration tools and provide general administrative assistance to senior leaders.

• Assist with document handling tasks such as scanning, copying, and preparing materials for distribution.

Qualifications:

• Minimum of 3 years of experience in an Executive Assistant or similar senior administrative support role.

• Demonstrated experience supporting C-suite leaders in a fast-paced, detail-oriented environment.

• Strong organizational and time-management skills with the ability to manage multiple priorities effectively.

• Familiarity with governance processes and experience supporting board or executive-level activities.

• Proficiency with calendar coordination, travel planning, and expense administration.

• Experience using tools such as Cisco Webex Meetings, Concur, CRM platforms, and Microsoft Office applications.

• High level of discretion and communication skills when interacting with internal and external contacts.

If this position sounds like the right fit, please do not hesitate and apply online today or call us at 613-236-4253!

Job Reference Number: 0013460037

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