We are looking for an experienced Executive Assistant to provide senior-level support within a healthcare-focused quality and accreditation environment in Toronto, Ontario. In this role, you will help keep executive priorities on track by coordinating schedules, meetings, financial administration, and day-to-day operational needs across the team. This position suits a highly organized individual who communicates confidently, protects confidential information, and adapts well in a fast-moving setting.

Responsibilities:

• Deliver senior administrative support to the Director and the Quality & Accreditation team, ensuring daily activities, schedules, and operational priorities run efficiently.

• Organize executive calendars, arrange travel, and manage related logistics while anticipating conflicts and adjusting plans as needed.

• Plan and coordinate virtual and in-person meetings, including preparing materials, confirming attendance, recording action items, and following up on outstanding tasks.

• Act as a key point of contact for internal and external partners, fostering clear communication and timely information sharing.

• Monitor matters requiring the Director’s review, set priorities appropriately, and help ensure issues are addressed within expected timelines.

• Administer financial tasks such as processing invoices, expense claims, and purchase orders with accuracy and attention to detail.

• Support onboarding for new staff by coordinating equipment, system access, and administrative set-up to promote a smooth start.

• Contribute to special projects and broader team initiatives with sound judgment, flexibility, discretion, and a practical approach to problem-solving.

Qualifications

• Experience supporting senior leaders in a professional, regulated, healthcare, not-for-profit, education, or public-facing environment is an asset.
• Strong written and verbal communication skills.
• Excellent organizational, time management, and prioritization abilities.
• High level of accuracy and attention to detail.
• Demonstrated ability to manage confidential information with professionalism and discretion.
• Proficiency with Microsoft Office applications, including Word, Excel, PowerPoint, Outlook, and virtual meeting tools.
• Ability to work independently while collaborating effectively with a range of stakeholders.

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