We are looking for an Executive Assistant to support senior leadership within a non-profit organization in Ottawa, Ontario. This Contract position is well suited to a highly organized, detail-oriented individual who can manage competing priorities, coordinate executive activities, and maintain strong administrative processes in a fast-paced environment. The successful candidate will bring strong communication skills, sound judgement, and the ability to handle confidential matters with discretion.

Responsibilities:
• Coordinate complex calendars for senior executives, ensuring meetings, priorities, and schedule changes are managed smoothly.
• Arrange business travel, prepare itineraries, and support related logistics to keep executive plans running efficiently.
• Process and reconcile expenses in a timely manner using approved reporting tools and internal procedures.
• Organize virtual meetings and events through online platforms, including scheduling, meeting preparation, and follow-up support.
• Maintain accurate administrative records and assist with document preparation, formatting, scanning, and distribution.
• Provide day-to-day support to leadership by tracking action items, responding to requests, and helping move priorities forward.
• Update and maintain information within relevant systems, including contact and relationship management platforms.
• Assist with timekeeping or administrative coordination tasks as needed to support departmental operations.
• Minimum 3 years of experience in an Executive Assistant or senior administrative support role.
• Demonstrated experience supporting executives or C-suite leaders in an office setting that requires strong attention to detail.
• Strong background in calendar management, travel coordination, and expense administration.
• Proficiency with tools such as Cisco Webex Meetings, Concur, CRM systems, and Microsoft Office applications.
• Familiarity with administrative or workforce systems such as ADP or Kronos is considered an asset.
• Excellent organizational skills with the ability to manage multiple deadlines and shifting priorities.
• Strong written and verbal communication skills, along with a high level of discretion and sound judgment.

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