Our client, a leading international organization recognized for its commitment to social, commercial, and environmental impact, is seeking an experienced Executive Assistant. As Executive Assistant, you will provide critical administrative support to 2 Senior Leaders in the Vancouver office. Your organizational skills, discretion, and ability to anticipate needs will be essential to the seamless execution of leadership and department objectives. You will work closely with senior leadership and support the broader development team, collaborating across departments to facilitate high-level operations and reporting.

Key Responsibilities

• Offer executive-level administrative support to the 2 Senior Leaders and act as a trusted liaison for the wider team.
• Manage complex calendars, coordinate travel, process expense reports, and organize memberships, conferences, and events.
• Compile and coordinate quarterly departmental and Board reporting, ensuring deadlines and deliverables are met across teams.
• Assist in preparing and reviewing the administrative budget for the team, proactively monitoring spending and identifying savings opportunities.
• Handle end-to-end meeting administration, including scheduling, logistics, minute taking, distribution of materials, and follow-up on action items.
• Support the team with ad-hoc needs, and work closely with other Executive Assistants for effective knowledge sharing and collaboration.
• Manage departmental memberships and sponsorships, maximizing available benefits for the organization.
• Ensure compliance with Health & Safety standards during all work activities.

Qualifications and Experience

• Significant experience (10+ years) as an Executive Assistant supporting senior leaders in a corporate or professional environment.
• Demonstrated ability to manage confidential information with the utmost discretion and sound judgment.
• Capacity to anticipate executive needs, strategically manage competing priorities, and deliver results within set timelines.
• Exceptional written and verbal communication skills, including drafting, editing, and formatting high-level correspondence, reports, and presentations.
• Advanced proficiency with Microsoft Office Suite (Outlook, PowerPoint, Excel, OneDrive), Adobe Acrobat, SharePoint, Adobe Sign, and common videoconferencing tools (Zoom, Teams).
• Proficiency in coordinating with smartphones and basic audio-visual equipment.

If this sounds like the role is for you, please apply today! Please reference job number 05060-0013418319 in all correspondence.

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