Controller (Part-Time)

Location: Kitchener/Waterloo, 2 days per week on-site

Employment Type: Part-Time / Flexible Schedule

Position Overview

Our client is seeking a hands-on Controller to oversee the organization's accounting, payroll, financial reporting, and month-end close functions. This role is ideal for an experienced finance professional who enjoys operating in a small business environment where they can take ownership of the full accounting cycle while providing financial oversight and leadership.

The Controller will be responsible for maintaining accurate financial records, managing payroll, overseeing accounts payable and receivable, preparing financial statements, and ensuring the integrity of the company's financial reporting processes.

Key Responsibilities

Financial Reporting & Month-End Close

• Lead the month-end and year-end close processes.
• Prepare timely and accurate monthly financial statements, including income statements, balance sheets, and cash flow reports.
• Analyze financial results, identify trends, and provide meaningful insights to ownership/management.
• Perform balance sheet reconciliations and ensure accuracy of general ledger accounts.
• Support budgeting, forecasting, and cash flow management activities.

Accounting Operations

• Oversee the full-cycle accounting function, including general bookkeeping and maintenance of financial records.
• Ensure compliance with accounting policies and internal controls.
• Review and approve journal entries, reconciliations, and accounting transactions.
• Maintain the integrity of accounting records and financial data.

Accounts Receivable & Revenue Management

• Oversee invoicing activities
• Monitor collections and receivable aging.
• Manage customer account reconciliations and resolve discrepancies.

Accounts Payable

• Oversee vendor payments and AP processes.
• Review and reconcile vendor accounts.
• Manage cash disbursements and payment schedules.

Payroll Administration

• Process and oversee bi-weekly payroll for 10-15 employees through ADP.
• Review employee timecards and payroll data for accuracy.
• Ensure compliance with payroll regulations and reporting requirements.

Financial Leadership

• Act as the primary accounting and finance resource for the organization.
• Provide recommendations to improve financial processes and operational efficiencies.
• Support external accountants, tax advisors, and auditors as required.
• Communicate financial information clearly and effectively to business leaders.

Qualifications

• 7+ years of progressive accounting experience, ideally in a Controller, Accounting Manager, or Senior Bookkeeper capacity.
• Strong knowledge of full-cycle accounting, financial statement preparation, and month-end close.
• Experience managing payroll using ADP.
• Strong understanding of Accounts Payable, Accounts Receivable, general ledger accounting, and reconciliations.
• Proficiency with QuickBooks Desktop (QBD).
• Excellent communication and interpersonal skills.
• Ability to work independently and manage multiple priorities in a hands-on environment.
• CPA designation is considered an asset.
• Experience supporting owner-managed or small-to-medium-sized businesses.
• Demonstrated ability to improve processes and strengthen financial controls.

Ideal Candidate

A practical, business-minded Controller who is comfortable rolling up their sleeves and managing both strategic financial oversight and day-to-day accounting operations. The successful candidate will bring strong technical accounting capabilities, excellent communication skills, and the ability to operate as a trusted financial partner to leadership.

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This job posting is for a current vacancy with our client.

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