We are looking for a service-focused Client Host with relevant experience to support day-to-day workplace operations in Toronto, Ontario. This Long-term Contract position is ideal for someone who thrives in a fast-paced office setting, enjoys coordinating meetings and events, and takes pride in creating a smooth and welcoming experience for employees, guests, and leadership. The successful candidate will bring strong organizational skills, sound judgment, and a proactive approach to managing facilities-related requests, office logistics, and client support.

Responsibilities:
• Coordinate meeting rooms, executive sessions, and workplace events by arranging space setup, technology readiness, catering, and related logistics.
• Provide attentive front-line support to employees, visitors, and senior stakeholders, responding to requests with professionalism and urgency.
• Review incoming maintenance and service requests, track completion status, and follow up to help ensure timely resolution and a positive workplace experience.
• Monitor office capacity and secure additional meeting space when needed to support business activities and special events.
• Manage workplace supplies and refreshment inventory, place routine orders, and handle ad hoc requests for office materials.
• Oversee mail, deliveries, guest access, and keycard-related tasks while maintaining accurate coordination with building or coworking teams.
• Maintain digital workplace documentation, including operational guides and emergency procedures, ensuring information remains current and accessible.
• Support office culture initiatives and company gatherings by assisting with planning, setup, vendor coordination, and post-event wrap-up.
• Demonstrated experience in customer service, reception, workplace operations, or a similar office support role.
• Strong ability to manage work orders and monitor preventive maintenance activities with close attention to detail.
• Proficiency with Google Workspace and Slack for communication, scheduling, and daily administrative tasks.
• Excellent organizational skills with the ability to handle multiple priorities and adapt to changing business needs.
• Proven ability to address customer needs thoughtfully and deliver a high standard of service in a detail-focused environment.
• Comfortable supporting meetings, catering coordination, office logistics, and general facility-related activities.
• Clear communication skills and a collaborative approach when working with internal teams, vendors, and leadership.

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This job posting is for a current vacancy with our client.

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