We are looking for a proactive Office / Facilities Assistant to help maintain a well-run, detail-focused office environment in North York, Ontario. This position combines workplace coordination with administrative support, making it ideal for someone who is organized, hands-on, and attentive to detail. The successful candidate will help keep shared spaces operating smoothly, coordinate service needs, and provide reliable day-to-day support across office functions.

Responsibilities:

• Oversee the daily upkeep of the office and help ensure shared spaces remain tidy, organized, and ready for use.

• Inspect common areas regularly, address operational issues promptly, and take action before disruptions affect employees or visitors.

• Manage inventory for office supplies, refreshments, and workplace essentials, arranging reorders to maintain appropriate stock levels.

• Receive incoming deliveries, sort materials efficiently, and restock supplies in designated areas.

• Liaise with cleaning providers, maintenance contacts, and other service vendors to support consistent facility standards.

• Arrange repairs and service requests for office equipment and workplace issues, following through to ensure timely completion.

• Maintain checklists, trackers, and related records to support organized execution of office and administrative duties.

• Provide administrative assistance such as data entry, document maintenance, and general office support for internal teams.

• Handle shifting priorities effectively while responding quickly to urgent matters and day-to-day operational needs.

• At least 3 years of experience in office administration, facilities support, or a related workplace coordination role.
• Demonstrated experience managing vendors, office supplies, and general facility-related activities.
• Strong organizational skills with the ability to balance multiple tasks in a busy office setting.
• Excellent attention to detail and a commitment to maintaining a consistent workplace standard.
• Clear communication and strong interpersonal skills for working with colleagues, service providers, and visitors.
• Practical problem-solving ability with a self-directed approach and strong sense of accountability.
• Proficiency with general office systems and administrative tools; experience with CMMS, Concur, IBM AS/400, or Kronos is considered an asset.

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