Administrative Coordinator Long-term Contract: Part-time (16 hours per week)

We are looking for an Administrative Coordinator to support the day-to-day operations of an engineering environment in Toronto, Ontario. This Long-term Contract position is suited to someone who is highly organized, service-focused, and confident managing a wide range of administrative activities. The successful candidate will help keep the office running smoothly by coordinating schedules, supporting visitors, and maintaining essential workplace resources.

Responsibilities:

• Manage incoming and outgoing courier arrangements, ensuring packages and documents are handled accurately and on time.

• Organize travel plans, including scheduling transportation and related logistics for team members and executives.

• Coordinate meetings by securing rooms, arranging calendars, and preparing administrative details in advance.

• Purchase and monitor office materials to maintain appropriate inventory levels and support daily business needs.

• Keep kitchen and common areas supplied, orderly, and ready for regular staff and guest use.

• Welcome visitors in a courteous manner and provide a positive front-of-office experience.

• Prepare routine correspondence, update records, and complete data entry tasks with a high degree of accuracy.

• Provide administrative support to senior leaders, including C-Suite stakeholders, while managing multiple priorities effectively.

• 2+ years of previous experience in an administrative coordination or office support role.

• Proficiency with Microsoft Office Suite, including Microsoft Word, Excel, and Outlook.

• Strong ability to manage schedules, correspondence, and general office logistics.

• Experience performing accurate data entry and maintaining organized records.

• Strong communication skills with a strong customer service approach.

• Comfortable supporting senior leadership and interacting with executive-level stakeholders.

• Ability to work independently, stay organized, and handle competing demands in a fast-paced setting.

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