We are looking for an experienced Administrative Coordinator to support a busy non-profit organization in Ottawa, Ontario. This Long-term Contract position is well suited to someone who brings strong organizational judgement, clear communication, and the ability to manage competing priorities with care and accuracy. The successful candidate will play a key role in keeping administrative activities, schedules, records, and event-related coordination running smoothly across multiple teams.

Responsibilities:
• Manage complex calendars, arrange meetings, and coordinate appointments to support day-to-day operational needs.
• Prepare, submit, and reconcile travel and expense claims using approved expense management processes and tools.
• Maintain organized documentation, records, and tracking logs to ensure materials and administrative information remain accurate and accessible.
• Coordinate event booth logistics, including scheduling, materials preparation, and communication with internal stakeholders.
• Provide administrative support to several departments by handling routine office tasks and responding to operational requests.
• Assist with customer service and general inquiries by delivering timely, attentive, and helpful communication.
• Use collaboration and scheduling platforms to organize meetings, distribute updates, and support smooth team coordination.
• Minimum of 3 years of experience in an administrative coordination or similar support role.
• Strong organizational skills with the ability to manage multiple deadlines and changing priorities.
• Excellent verbal and written communication skills in a detail-focused workplace setting.
• Experience with calendar management, appointment scheduling, and general office administration.
• Hands-on experience with tools such as Concur, Cisco Webex Meetings, CRM platforms, and ADP.
• Ability to maintain accurate records and handle administrative details with a high degree of care.
• Background in customer service and supporting cross-functional teams is considered an asset.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.