We are looking for an Administrative Assistant to provide reliable day-to-day support to a busy Major Projects team in Vaughan, Ontario. This Contract opportunity is well suited to someone who works well in a high-volume construction environment and can keep administrative activities organized and on schedule. The successful candidate will bring strong communication skills, solid judgement, and a confident command of Microsoft Office tools while working on-site Monday to Friday in an eight-hour shift.

Responsibilities:

• Provide daily administrative support to the Major Projects group, ensuring documents, correspondence, and team requests are handled accurately and promptly.

• Manage incoming phone calls and emails, respond to routine inquiries, and direct matters to the appropriate team members when needed.

• Maintain organized records, enter data with attention to detail, and keep project-related information current and easy to access.

• Coordinate calendars, schedule appointments, and assist with meeting arrangements to support smooth daily operations.

• Prepare, format, and update reports, letters, spreadsheets, and presentations using Microsoft Word, Excel, Outlook, and PowerPoint.

• Support office activities in a fast-paced on-site construction setting while balancing shifting priorities and deadlines.

• Communicate professionally with internal teams, external contacts, and site personnel to help keep administrative processes moving efficiently.

• Minimum of 2 years of experience in an administrative support position.
• Strong verbal and written communication skills with the ability to interact professionally with a range of stakeholders.
• Proficiency with Microsoft Office, including Excel, Outlook, PowerPoint, and Word.
• Demonstrated ability to manage data entry, email correspondence, and phone-based communication accurately.
• Excellent organizational skills with the ability to prioritize tasks in a fast-paced environment.
• Comfortable working on-site from Monday to Friday in Vaughan, Ontario in a permanent position.
• Experience scheduling appointments and supporting day-to-day office coordination activities.

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