Our client is looking for a dedicated Administrative Assistant to join their team in Calgary, Alberta. This role supports the day-to-day administrative and operational needs of the team by ensuring activities, meetings, and processes run smoothly. The ideal candidate is a resourceful, organized, and detail-oriented professional with strong communication skills, the ability to manage multiple priorities, and a proactive approach to providing high-quality administrative support.

Responsibilities:

• Manage calendars, schedule meetings, and coordinate room bookings.
• Prepare meeting materials, board packages, and accurate meeting minutes.
• Process expense reports and submit documentation to accounting.
• Coordinate catering, travel, registrations, and event logistics.
• Support daily office operations, supplies, and boardroom readiness.
• Respond professionally to internal and external inquiries.
• Use Microsoft Office and collaboration tools to manage correspondence and administrative tasks.

• 5+ years of experience in administrative, office coordination, or executive support roles.
• Strong organizational skills with experience managing schedules, logistics, and multiple priorities.
• Excellent verbal and written communication skills, with the ability to interact professionally.
• Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint).
• Experience preparing meeting materials, taking minutes, and managing administrative follow-up.
• Proactive, detail-oriented, and able to work independently while supporting a team.
• Familiarity with Teams, Zoom, SharePoint, or similar collaboration tools is an asset.

How to Apply:

To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!

Reference Number: 05000-0013466197

Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.

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