Our client is looking for an Administrative Assistant to join their team in Calgary, Alberta. This role supports the day-to-day administrative operations of the team by providing efficient administrative assistance, coordinating tasks, and maintaining accurate records and documentation. The ideal candidate is organized, detail-oriented, and able to manage multiple priorities while delivering professional support in a fast-paced environment.

Responsibilities:

• Process expense claims, credit card reconciliations, and invoices accurately and on time.
• Maintain records, databases, asset lists, and driver/insurance documentation.
• Coordinate with vendors, support purchasing activities, and track service requests.
• Prepare and manage operational and project documents, including contracts, permits, and proposals.
• Track project schedules, deadlines, and action items to support departmental priorities.
• Coordinate meetings, prepare agendas, record minutes, and distribute follow-ups.
• Edit and proofread reports, presentations, and correspondence.
• Provide backup administrative support and assist with additional duties as required.

• Diploma or certificate in Business or Office Administration, or equivalent education and experience.
• 3+ years of administrative experience, preferably in facilities, operations, construction, property management, or project-based environments.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint, Teams, and SharePoint).
• Strong organizational, multitasking, and time management skills with excellent attention to detail.
• Excellent written, verbal, interpersonal, and customer service skills.
• Experience with data entry, email correspondence, scheduling, and phone support.
• Ability to maintain accurate records and meet deadlines in a fast-paced environment.

How to Apply:

To be considered for this contract role, click the “Apply Now!” link or by using the Robert Half mobile app. Download it on the App Store or get it on Google Play today!

Reference Number: 05000-0013466181

Robert Half would like to thank all applicants for their expressed interest however, only those candidates identified for interview will be contacted.

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