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Robert Half

Administrative Assistant

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Administrative Assistant

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Administrative Assistant

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Robert Half

Administrative Assistant

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    Robert Half

    Administrative Assistant

    Robert Half Waterloo, Ontario

    Administrative Support
    Reference : 05210-0013461923
    Posted 6 hour(s) ago | Still Open
    Contract / Freelance Full time As soon as possible
    Robert Half

    Description

    We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Waterloo, Ontario. This Long-term Contract opportunity is well suited to someone who enjoys creating an organized, welcoming environment while providing dependable administrative support across a range of functions. The successful candidate will help manage front-office activities, coordinate schedules and travel, and assist with routine financial and facility-related tasks.

    Responsibilities:
    • Welcome visitors and serve as the first point of contact for the office, ensuring inquiries are handled professionally and efficiently.
    • Manage incoming telephone calls and route messages or requests to the appropriate contacts in a timely manner.
    • Coordinate courier pickups and deliveries and support meeting scheduling as needed.
    • Purchase and track office materials and equipment to help maintain smooth day-to-day operations.
    • Process administrative finance tasks, including reconciling corporate card expenses, recording donations, preparing deposits, and entering invoices for payment.
    • Arrange accommodations and local transportation for guests visiting the Waterloo, Ontario office.
    • Keep shared spaces such as meeting rooms, office areas, and the kitchen neat and ready for use, including light kitchen upkeep and dishwasher emptying.
    • Organize catering for meetings or office events when required and liaise with service providers for minor equipment repairs.
    • Provide general administrative assistance to the Director of People and Culture and contribute to overall office efficiency.

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.



    Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.



    This job posting is for a current vacancy with our client.



    Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.



    Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.



    Only job postings for jobs located in Quebec appear in French.



    © 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.

    Robert Half

    Robert Half

    Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting,...

    Find more
    Robert Half

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