We are looking for an Administrative Assistant to join a Contract position supporting day-to-day office operations in Vancouver, British Columbia. This opportunity is ideal for someone who enjoys creating a welcoming front-of-house experience while keeping administrative tasks, scheduling, and event coordination running smoothly. The successful candidate will balance reception duties, vendor communication, and general office support with a high level of independence.

Responsibilities:
• Act as the first point of contact for visitors, phone inquiries, and general front-desk communication, delivering a courteous and helpful experience.
• Coordinate with building operations to address onsite matters promptly and help maintain a safe, functional workplace.
• Liaise with external suppliers and service providers to track requests, confirm services, and support timely follow-up.
• Manage incoming and outgoing shipments, including receiving deliveries, preparing packages, and maintaining accurate records.
• Provide administrative support to the team through calendar management, appointment scheduling, and meeting coordination.
• Assist with the planning and execution of meetings, workplace activities, and events, ensuring logistics are organized effectively.
• Handle routine correspondence, data entry, and document preparation using Microsoft Office applications and related business tools.
• Work independently to prioritize daily tasks, respond to changing needs, and keep office operations organized and efficient.
• Experience in an administrative, reception, concierge, or office support role within a detail-oriented environment.
• Strong customer service and communication skills, with the ability to manage inbound and outbound calls courteously and efficiently.
• Proficiency with Microsoft Office, including Word, Excel, Outlook, and PowerPoint, as well as Office 365 tools.
• Ability to organize schedules, coordinate appointments, and manage multiple priorities with strong attention to detail.
• Comfortable performing data entry, email correspondence, and general clerical tasks with accuracy.
• Experience supporting events, visitors, or workplace services while maintaining a high standard of service.
• Able to work independently, exercise sound judgment, and build positive working relationships with internal teams and external vendors.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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