We are looking for an Administrative Assistant to join a contract opportunity in Vancouver, British Columbia, within the IT software sector. This position supports daily office coordination by serving as a welcoming first point of contact, organizing administrative activities, and helping the team stay on schedule. The successful candidate will bring strong judgement, attention to detail, and the ability to manage multiple priorities independently in a fast-paced workplace.

Responsibilities:
• Welcome visitors, manage front-desk activity, and provide a welcoming and attentive reception and concierge experience for employees, guests, and service providers.
• Coordinate calendars, book appointments, and assist with meeting and event logistics to ensure smooth day-to-day operations for the team.
• Monitor incoming and outgoing shipments, track deliveries, and maintain organized records for mail, packages, and related correspondence.
• Liaise with external vendors and building operations to resolve on-site concerns promptly and keep workplace services running efficiently.
• Respond to phone calls and email inquiries with a high standard of customer service, directing requests to the appropriate contacts when needed.
• Provide administrative support through data entry, document preparation, and routine updates using Microsoft Office and Office 365 applications.
• Assist with event setup, coordination, and follow-up activities to support internal meetings and workplace functions.
• Work independently to prioritize tasks, follow through on outstanding items, and maintain an organized and responsive office environment.
• Previous experience in an administrative, reception, or office support role.
• Strong verbal and written communication skills, including confidence handling inbound calls and email correspondence.
• Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and other Microsoft Office 365 tools.
• Ability to manage scheduling, appointments, and multiple competing priorities with accuracy and attention to detail.
• Experience providing customer service in a structured environment and responding effectively to a range of client or visitor needs.
• Comfortable performing data entry, maintaining records, and using customer service software or related office systems.
• Able to work independently, use sound judgement, and remain organized in a busy office setting.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.