We are looking for an experienced Administrative Assistant to join a dynamic investment firm in Mississauga, Ontario. In this role, you will provide exceptional administrative support across multiple business units, ensuring smooth operations and effective communication. This position is ideal for someone who thrives in a fast-paced environment and has a keen eye for detail.

Responsibilities:

• Handle inbound and outbound communications, including phone calls, emails, and correspondence.

• Assist with event planning, including scheduling, invitations, and vendor coordination for facility openings and other corporate events.

• Maintain and update social media platforms for the home care division, ensuring accurate and engaging content.

• Support insurance renewals and other operational tasks.

• Prepare and edit documents, presentations, and reports using Microsoft Office tools.

• Collaborate with diverse business units to ensure seamless administrative support across projects.

• Organize office operations and procedures, contributing to a productive and detail-oriented work environment.

• Monitor and manage supplies, ensuring the office is well-stocked and operational.

• Provide excellent customer service to clients, addressing inquiries and resolving issues promptly.

• Minimum of 3 years of experience in an administrative or executive assistant role.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Strong organizational skills with the ability to multitask and prioritize effectively.
• Exceptional written and verbal communication skills.
• Experience in event planning and coordination.
• Familiarity with social media platforms and content management.
• Detail-oriented and capable of maintaining accuracy in a fast-paced environment.
• Ability to work independently and collaboratively with diverse teams.

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