Are you looking to advance your administrative career and support a team of industry-recognized professionals dedicated to solving complex environmental challenges? An innovative, international engineering and consulting firm is seeking a motivated Administrative Assistant for its Burnaby, Vancouver office. This is a full-time, on-site position with no remote work option.

About the Employer:

The organization is known for technical leadership and exceptional client service, supporting both private and public sector clients on projects related to environment, natural resources, and civil infrastructure. Employees can expect competitive compensation, comprehensive benefits, and opportunities for career growth.

Key Responsibilities:

• Prepare, edit, and format technical documents, proposals, reports, and training materials using advanced word processing and standardized templates. Proofread and ensure documents meet professional standards.
• Use advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Adobe, and various digital systems. Support the use of online tools for event coordination and supply management.
• Assist with a wide range of project-related administrative tasks, including proposal initiation, research, calendar management, and maintaining deliverable schedules.
• Oversee daily office management, including inventory, equipment maintenance, filing systems, and courier shipments—including international and customs documentation.
• Organize meetings, conferences, webinars, and travel arrangements. Act as a liaison among internal teams, clients, and management.
• Review and code invoices, and support accounts payable and receivable functions.
• Assist in training new administrative staff, manage confidential filing systems, and perform business-related errands as needed.

Qualifications:

• Associates or Bachelor’s degree, or equivalent experience with related administrative coursework (required).
• Advanced computer skills with MS Office (Word, Excel, Outlook, PowerPoint), Publisher, Project, and Adobe (required).
• Strong organizational skills and attention to detail; ability to multitask in a fast-paced environment (required).
• Experience in event planning, calendar management, and travel coordination.
• Experience with billing, invoicing, and filing systems.
• Minimum typing speed of 70–90 wpm (required).
• Valid Canadian driver’s license and reliable transportation for business use.
• Must be available to work on-site from 8:00 am to 5:00 pm, Monday through Friday (no remote/hybrid option).

Why Consider This Role?

• Join an internationally recognized leader in engineering and environmental services.
• Work with professionals committed to innovative solutions.
• Supportive environment focused on personal and career development.
• Competitive compensation and comprehensive benefits.

If this sounds like the role for you, please apply today! Please reference job number 05060-0013403192 in all correspondence.

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