We are looking for an Administrative Assistant to join a property and asset management team in Vancouver, British Columbia on a Contract basis for an initial 2-month term, with the possibility of extension. This role supports day-to-day office operations by coordinating administrative activities, welcoming visitors, and assisting internal teams with a high standard of service. The successful candidate will help keep the office organized, respond to tenant and team needs efficiently, and handle confidential information with care.

Responsibilities:

• Provide front-desk coverage and administrative support for property management and building operations, ensuring a positive experience for tenants, visitors, and staff.

• Coordinate calendars, meeting spaces, and shared resources while assisting with incoming maintenance requests and general service inquiries.

• Prepare and format business documents such as letters, memos, forms, and internal communications with accuracy and attention to detail.

• Process invoices and support accounts payable activities, including data entry and coding within Yardi Voyager when required.

• Manage incoming and outgoing mail, distribute correspondence promptly, and complete a variety of clerical tasks to support daily office functions.

• Maintain tidy and well-stocked common areas, including boardrooms, kitchens, and office equipment spaces, and arrange replenishment of office supplies as needed.

• Track and organize operational supplies and staff uniforms for the building operations team, keeping records current and materials properly identified.

• Provide backup assistance to other administrative team members during absences and create purchase orders in company systems when requested.

• Carry out additional administrative assignments as needed to support smooth office and property operations.

• Post-secondary education is preferred.
• Strong working knowledge of Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Previous experience in an administrative, reception, or office support role, ideally within property or real estate environments.
• Familiarity with Yardi Voyager is considered an asset.
• Excellent customer service and communication skills, with the ability to respond effectively to tenant and stakeholder needs.
• Demonstrated discretion, professionalism, and sound judgment when handling sensitive or confidential information.
• Strong organizational and time-management abilities, with the flexibility to manage shifting priorities in a fast-paced setting.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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