ARIBA - AP SPECIALIST

We are looking for an Accounts Payable Specialist to join a busy finance team in Scarborough, Ontario on a Long-term Contract basis. This fully onsite opportunity is ideal for someone who has strong experience with Ariba & can manage invoice processing accurately, work confidently with both purchase order and non-purchase order transactions, and maintain strong communication with internal approvers and vendors. The successful candidate will support day-to-day accounts payable operations, help keep payment timelines on track, and contribute to an efficient, well-organized invoice workflow.

Responsibilities:

• Review incoming invoices from a shared accounts payable inbox, organize them appropriately, and prepare them for processing.

• Enter and post invoices with accuracy, ensuring coding and supporting details align with internal accounting requirements.

• Handle both PO and non-PO invoices, obtaining approvals when required and following up with internal stakeholders to avoid delays.

• Manage an assigned group of vendors and maintain accurate records for vendor-related transactions and inquiries.

• Send invoices to the appropriate approvers, monitor outstanding responses, and help ensure timely processing.

• Participate in weekly cheque run activities on a rotating basis with the accounts payable team, including payment preparation and related checks.

• Support payment processing activities while maintaining compliance with established financial procedures and deadlines.

• Work within accounting and ERP systems to track invoice status, update records, and assist with routine accounts payable administration.

• Demonstrated experience in accounts payable, including invoice entry, payment processing, and vendor coordination.

• Hands-on knowledge of both purchase order and non-purchase order invoice handling.

• Proficiency with accounting software and ERP platforms, with the ability to navigate invoice and payment workflows efficiently.

• Experience with account coding and maintaining accurate financial records.

• Familiarity with vendor management processes and responding to invoice-related inquiries.

• Working knowledge of cheque processing and scheduled payment runs.

• Experience with tools or systems such as ARIBA, SAP 4 HANA is considered an asset.

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