Our client, a well-established organization located in Guelph, is looking to add a Payroll & Accounts Payable Coordinator to their team. This is a hands-on position that combines full-cycle payroll, accounts payable and HR administrative support, making it an excellent opportunity for someone who enjoys variety and wants to play an important role in the day-to-day operations of the business.

Reporting to the Company Controller, the successful candidate will be highly organized, detail-oriented and comfortable working independently while handling sensitive payroll, financial and employee information.

Key Responsibilities

Payroll

• Manage full-cycle, in-house bi-weekly payroll using Maestro software.
• Process payroll adjustments, deductions, ROEs and year-end reporting.
• Maintain accurate payroll records and employee information.
• Ensure payroll is processed accurately and in accordance with Canadian payroll legislation and employment standards.
• Respond to employee payroll inquiries and resolve discrepancies as required.

Accounts Payable

• Process weekly invoices and vendor payments.
• Code and enter invoices with a high degree of job-costing accuracy.
• Match purchase orders, receipts and invoices.
• Maintain accurate vendor records and documentation.
• Respond to vendor inquiries and resolve invoice discrepancies.
• Ensure AP records are accurate and up to date.

HR Administrative Support

• Coordinate employee onboarding and offboarding activities.
• Maintain employee records, personnel files and HR documentation.
• Assist with benefits administration and employee inquiries.
• Support employee relations activities, including disciplinary documentation and policy compliance.
• Complete and submit WSIB Form 7 documentation as required.
• Post job advertisements and provide recruitment and hiring support.
• Assist with other HR and administrative activities as required.

Qualifications & Experience

• Junior to intermediate-level experience in payroll, accounts payable and/or HR administration.
• Previous experience processing full-cycle payroll is required.
• Experience with accounts payable and job costing is required.
• Strong knowledge of Canadian payroll regulations and employment standards.
• Post-secondary education in Business, Accounting, Human Resources or a related field is preferred.
• Experience with Maestro or construction-specific ERP/accounting systems is an asset.
• Union payroll experience is considered a strong asset.
• Strong attention to detail, accuracy and confidentiality.
• Excellent organizational and time-management skills.
• Ability to work independently under the direction of the Company Controller.
• Strong communication and interpersonal skills.

• At least 3 years of experience in payroll, accounts payable, accounting support, or human resources administration.
• Hands-on experience processing full-cycle payroll and working knowledge of Canadian payroll regulations and reporting requirements.
• Strong capability in accounts payable functions, including invoice entry, payment processing, and account reconciliation.
• Proficiency with Microsoft Excel and comfort using accounting or ERP platforms such as Oracle, QuickBooks, or SAP.
• Accurate data entry skills with strong attention to detail when handling financial and employee records.
• Ability to manage confidential information professionally and maintain organized documentation in a fast-paced environment.
• Clear communication skills and the ability to respond effectively to employee, vendor, and internal team inquiries.

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