Our client in Mississauga, A Canadian-owned Ethnic Food Planning Company is looking for an Executive Assistant to support their COO with their day-to-day. This role is a 12-month contract and is 100% on site.


Responsibilities:
- Manage and organize office operations and procedures.
- Coordinate and schedule meetings, appointments, and events.
- Prepare and distribute documents, reports, and correspondences.
- Maintain and update filing systems, databases, and records.
- Answer and direct phone calls, emails, and inquiries.
- Handle incoming and outgoing mail and packages.
- Assist in the onboarding of new employees.
- Support project planning, execution, and completion.
- Collaborate with team members to gather project requirements.
- Track project expenses and maintain budget records.
- Prepare project status reports and updates.
- Organize and participate in project meetings.
- Serve as a point of contact for internal and external stakeholders.
- Coordinate communication between various departments.
- Draft and edit internal and external communications.
- Coordinate travel arrangements for team members.
- Arrange accommodations and transportation for events or meetings.
- Compile and analyze data for reporting purposes.
- Maintain accurate and up-to-date project and administrative records.
- Generate and distribute regular and ad-hoc reports as needed.





The successful candidate for this position will have experience supported C-Level Executives, calendar management, travel arrangement, expense reporting and project coordination experience. MS Excel proficiency is a must.


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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.



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