We are looking for a bilingual Procurement and Contract Specialist to support purchasing and contract activities for a university environment in Sudbury. This long-term contract opportunity is ideal for an experienced procurement specialist who can work independently, manage competing priorities, and provide reliable guidance to colleagues across the purchasing process. The successful candidate will bring strong knowledge of public-sector procurement practices, vendor engagement, and competitive sourcing methods while contributing to a collaborative, unionized workplace.

Responsibilities:

• Lead procurement activities for a range of goods and services, ensuring purchasing processes are completed accurately and in alignment with institutional policies and applicable legislation.

• Prepare, coordinate, and manage competitive sourcing documents such as tenders, proposals, quotations, and prequalification packages from planning through award.

• Work directly with suppliers to address inquiries, maintain productive vendor relationships, and support timely resolution of purchasing issues.

• Provide day-to-day direction and practical advice to team members on procurement procedures, documentation standards, and best practices.

• Review contract and purchasing requirements carefully to help internal stakeholders select appropriate sourcing approaches and maintain compliance with trade agreement obligations.

• Use procurement and administrative systems to create and update vendor records, process purchasing information, and maintain accurate documentation and controls.

• Support departmental coverage needs by handling a high volume of procurement work with minimal supervision and strong attention to deadlines.

• Contribute to finance and procurement operations by using tools such as Bonfire, Microsoft Office, Adobe, and related enterprise systems to manage records and reporting.

• Minimum of 5 years of experience in procurement, purchasing, or contract administration, preferably in a public-sector or post-secondary setting.
• Bilingual communication skills with the ability to work effectively in both English and French.
• Demonstrated experience managing formal competitive procurement processes, including tenders, RFPs, RFQs, and vendor prequalification activities.
• Solid understanding of the Ontario public purchasing framework, including trade agreements and compliance requirements.
• Proven ability to work independently in a senior-level buying role and make sound decisions without close supervision.
• Experience working in a unionized environment is considered a strong asset.
• Proficiency with procurement and business systems, along with strong working knowledge of Microsoft Office and Adobe tools.
• Strong organizational, vendor management, and stakeholder service skills with the ability to balance multiple priorities in a fast-paced environment.

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