Organizational Overview

A well-established organization with a structured finance function is seeking an Accounts Payable Administrator to support day-to-day accounting and administrative operations. This is a full-time, permanent opportunity based in Vancouver, BC, operating in a hybrid environment.

The role sits within a stable and process-driven team and supports a high volume of transactional work. The environment is highly structured, with clearly defined procedures, policies, and expectations. This position is best suited for someone who values consistency, accuracy, and long-term ownership of routine processes within a defined scope. While the role offers stability and clarity, progression within this function is limited.

Key Responsibilities

• Process a high volume of vendor invoices from receipt through payment, ensuring accuracy, completeness, and appropriate approvals

• Review, validate, and process employee reimbursements in accordance with established policies and documentation standards

• Administer recurring payments, allowances, and benefit-related transactions

• Complete corporate credit card reconciliations and related expense entries

• Maintain detailed tracking files and reconcile transactional data to accounting records

• Ensure all transactions are properly supported and audit-ready at all times

• Respond to audit and internal documentation requests as required

• Serve as a primary point of contact for internal stakeholders, retirees, external partners, and vendors regarding accounts payable, expenses, and benefit-related inquiries

• Manage a high volume of email and phone correspondence, including follow-ups on missing documentation, approvals, or corrections

• Clearly explain processes, requirements, and timelines, and return non-compliant submissions for revision

• Provide timely, respectful, and professional service, including when handling sensitive or complex matters

• Follow up on outstanding items to ensure deadlines are met and issues are fully resolved

• Handle confidential and personal information with a high degree of discretion and care

Qualifications

• Experience in accounts payable or a similar finance or administrative role

• Comfortable working in a high-volume, repetitive, and process-oriented environment

• Proficiency in Excel (basic to intermediate level)

• Experience using an accounting or ERP system; exposure to mid-market systems is an asset

• Strong attention to detail, accuracy, and follow-through

• Well-organized with the ability to manage deadlines independently

• Clear and professional communicator, able to explain financial or administrative information to individuals with varying levels of technical knowledge

• Ability to remain calm, patient, and solution-oriented when dealing with sensitive or complex situations

• High level of professionalism, reliability, and discretion

• Experience working in a service-oriented environment and supporting a diverse stakeholder group

The compensation range for this position is $58,000 to $65,000, dependent on experience. With a hybrid WFH policy (2 days in the office Downtown Vancouver per week)

If you are interested in learning more about this opportunity, please apply to this posting online or reach out to me directly for an initial discussion. You can find me on LinkedIn by searching my name: Becher Durah.

Please reference job number Please reference job number 05060-0013417036 in all correspondence.

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