We are looking for a welcoming and highly organized Workplace Experience Coordinator to join our team in Vancouver, British Columbia on a Contract basis. This fully onsite position plays an important role in creating a positive day-to-day office experience by supporting front desk operations, coordinating workplace needs, and assisting employees and visitors with care and warmth. The ideal candidate brings strong customer service skills, a strong presence, and the flexibility to handle a mix of reception, hospitality, and light administrative responsibilities.

Responsibilities:
• Welcome employees, guests, and vendors at the front desk, ensuring each visitor receives a detail-oriented and friendly first impression.
• Oversee visitor check-in procedures, answer general inquiries, and help orient guests by providing information about the office environment.
• Monitor shared inboxes and respond to workplace-related requests in a timely and organized manner.
• Support the setup and readiness of meeting rooms and common areas, including arranging furniture and maintaining a tidy, functional workspace.
• Assist with general office coordination tasks such as filing, scanning, and light administrative support as needed.
• Contribute to workplace initiatives and special projects, including providing event support for office gatherings and seasonal activities.
• Help maintain overall office upkeep by identifying day-to-day needs and ensuring supplies and shared spaces remain well organized.
• Provide onsite support to the workplace team by handling changing priorities and assisting with operational tasks across the office.
• Previous experience in reception, workplace coordination, office administration, hospitality, or a similar customer-facing role.
• Strong interpersonal and communication skills with the ability to create a welcoming experience for a wide range of visitors and employees.
• Excellent organizational skills and attention to detail in managing multiple tasks throughout the day.
• Comfortable working fully onsite in a front-facing position within a detail-oriented office environment.
• Proficiency with basic administrative tasks, including inbox management, filing, and scanning documents.
• Ability to support meeting room coordination, office upkeep, and general onsite operations with a proactive approach.
• Positive, adaptable, and dependable work style with a willingness to learn new tasks and assist with special projects.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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