We are looking for a detail-oriented Receptionist to support daily front-office operations in Ontario. This contract position is ideal for someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for employees, visitors, and clients. The successful candidate will manage reception duties, coordinate mail and document handling, and maintain confidentiality while balancing multiple priorities.

Responsibilities:

• Welcome visitors, employees, and clients in a courteous manner while ensuring the front desk reflects an organized and welcoming image.

• Handle incoming calls through a multi-line phone system, respond to routine inquiries, and direct messages to the appropriate contacts promptly.

• Oversee daily mailroom activities, including sorting regular mail, coordinating courier shipments, and processing priority packages and other deliveries.

• Keep visitor and access records up to date by monitoring sign-in procedures and maintaining reception logbooks with accuracy.

• Prepare, organize, and file office documents so records remain easy to retrieve and properly maintained.

• Support administrative tasks such as data entry, photocopying, laminating, and assembling bound documents as needed.

• Manage email correspondence and assist with routine office communication while protecting sensitive and confidential information at all times.

• Provide flexible front-office support during a short-term coverage period, adapting quickly to changing priorities and operational needs.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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This job posting is for a current vacancy with our client.

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Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

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