We are looking for a dependable Receptionist to support daily front-desk operations for a contract position based in Ottawa, Ontario. This role is well suited to someone who communicates clearly, stays organized in a fast-paced setting, and creates a welcoming experience for visitors and callers. The successful candidate will bring strong administrative skills and a customer-focused approach to managing appointments, correspondence, and office records.

Responsibilities:

• Welcome visitors, respond to inquiries, and provide an effective first point of contact for the office

• Manage a multi-line phone system, direct calls accurately, and relay messages in a timely manner

• Coordinate calendars and book appointments while helping maintain smooth daily scheduling

• Prepare, send, and respond to email communications with clarity and professionalism

• Enter information accurately into internal records and maintain up-to-date administrative data

• Organize and maintain digital and physical filing systems so documents are easy to retrieve

• Support general office administration using Microsoft Word, Excel, and Outlook for routine tasks

• Assist with front-office coordination by handling day-to-day clerical duties and helping keep operations running efficiently

Reference # 05030-0013502534

• Minimum of 2 years of experience in a receptionist or front-desk administrative role
• Demonstrated ability to operate a multi-line phone system in a busy office environment
• Strong customer service skills with a detail-oriented and courteous communication style
• Accurate data entry skills and careful attention to detail when managing records
• Proficiency with Microsoft Word, Excel, and Outlook
• Ability to prioritize tasks, stay organized, and manage appointments effectively
• Excellent interpersonal skills and confidence interacting with visitors, clients, and colleagues

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

This job posting is for a current vacancy with our client.

Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.