We are looking for a detail-oriented Receptionist to support a not-for-profit organization in Ottawa, Ontario within the financial management sector. This Contract position is well suited to someone who brings strong communication abilities, sound judgement, and a highly organized approach to front-office coordination. The successful candidate will help create a welcoming experience for visitors while keeping administrative tasks, scheduling, and correspondence running smoothly.

Responsibilities:

• Welcome visitors and serve as the first point of contact, providing courteous and efficient front-desk support.

• Manage a multi-line telephone system, direct incoming calls appropriately, and relay messages in a timely manner.

• Coordinate calendars and arrange appointments to support daily office operations and staff availability.

• Prepare, review, and distribute email and written correspondence with accuracy and professionalism.

• Enter and update information in office records, databases, and tracking documents while maintaining data accuracy.

• Organize and maintain digital and paper filing systems so documents are easy to retrieve and properly stored.

• Support general administrative activities using Microsoft Word, Excel, and Outlook to prepare documents, monitor information, and manage communications.

• Provide responsive customer service to internal and external contacts, addressing inquiries clearly and professionally.

Qualifications:

• Minimum of 3 years of experience in a receptionist, front-desk, or administrative support role.

• Demonstrated ability to operate a multi-line phone system in a busy office environment.

• Strong customer service and interpersonal skills with the ability to interact effectively with a wide range of stakeholders.

• Proven accuracy in data entry and document handling, with strong attention to detail.

• Proficiency with Microsoft Office, including Word, Excel, and Outlook.

• Well-developed organizational skills with the ability to manage files, appointments, and competing priorities.

• Excellent written and verbal communication skills in an office setting.

If this position interests you, please do not hesitate and call us at 613-236-4253 or apply online today!

Job Reference Number: 0013482970

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