We are looking for a detail-oriented Receptionist to support day-to-day front office and administrative operations in Burnaby, British Columbia. This is a part-time contract position suited to someone who enjoys creating a welcoming environment, keeping office activities organized, and handling a variety of coordination tasks with discretion. The successful candidate will serve as the first point of contact for visitors and service providers while helping maintain an efficient, well-supplied, and well-functioning workplace.

Responsibilities:

• Welcome clients, guests, delivery personnel, and vendors in a courteous manner while managing the front desk experience throughout the day.

• Open and secure the office daily, including preparing shared spaces for business hours and ensuring the site is properly closed at the end of the day.

• Receive incoming mail, packages, and cheque deliveries, sort items accurately, and route materials to the appropriate internal teams, including Finance.

• Coordinate calendars, book appointments and meetings, and arrange courier pickups and deliveries as required.

• Prepare, format, and circulate routine business documents such as letters, memos, forms, and other correspondence.

• Monitor office stock levels and place orders for essential supplies, including stationery, kitchen items, washroom products, and printer materials.

• Support the upkeep of office equipment by tracking inventory, arranging service calls, and following up on maintenance or repair needs.

• Perform general administrative support duties such as filing, scanning, copying, binding, typing, and maintaining organized records.

• Help maintain a clean and orderly workplace by overseeing kitchen and printer areas, coordinating with cleaning and building service providers, and addressing maintenance concerns when they arise.

• Assist with office hospitality tasks, including arranging weekly breakfast orders and setting up and tidying shared spaces afterward.

• Previous experience in a receptionist, front desk, or administrative support role within an office environment.
• Strong customer service skills with the ability to interact professionally with visitors, staff, couriers, and external partners.
• Proven ability to handle confidential information with sound judgment and discretion.
• Proficiency in Microsoft Word, Excel, and Outlook, with confidence in email communication and basic data entry tasks.
• Experience using a multi-line phone system and managing appointments, schedules, or meeting coordination.
• Excellent organizational skills with the ability to balance competing priorities and maintain accurate records.
• Comfortable supporting office operations through supply tracking, document preparation, and coordination of general workplace maintenance.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app and get 1-tap apply, notifications of AI-matched jobs, and much more.

Questions? Call your local office at 1.888.490.4154. All applicants applying for Canadian job openings must be authorized to work in Canada.

Only job postings for jobs located in Quebec appear in French.

© 2025 Robert Half. By clicking “Apply,” you’re agreeing to Robert Half’s Terms of Use and Privacy Notice.