Job Title: Purchasing Coordinator – Hospital

Location: Southwestern Ontario

Duration: 12–18 months

Working Arrangement: 3–4 days onsite

Company: Robert Half

Overview:

Robert Half has an exciting project opportunity for a Purchasing Coordinator. Reporting to the Procurement Manager, you’ll help ensure timely and cost-effective procurement of medical supplies, equipment, pharmaceuticals, and services. This role supports quality patient care by maintaining compliance, optimizing inventory processes, and facilitating strong vendor relationships. You’ll work closely with both clinical departments and vendors, keeping accurate records and supporting purchasing initiatives.

Key Responsibilities:

• Assist with daily purchasing operations, including processing purchase requisitions, orders, and invoices in accordance with hospital policy.
• Coordinate communication with vendors and internal departments to confirm product availability, delivery schedules, and resolve basic issues.
• Maintain accurate product and contract records in compliance with healthcare regulations.
• Monitor inventory levels; support efforts to replenish stock, minimize waste, and prevent shortages.
• Help request quotes, compare pricing, and track supplier performance under the direction of the Purchasing Manager.
• Support purchasing projects including onboarding new vendors, updating data in purchasing systems, and implementing best practices.
• Generate and review procurement reports and prepare routine summaries for management.
• Uphold ethical standards and ensure adherence to vendor agreements.
• Participate in department initiatives related to sustainability, supplier diversity, and supply chain continuity.

Qualifications:

• Bachelor’s degree or diploma in Supply Chain Management, Business Administration, or related field preferred.
• 3+ years of purchasing/procurement experience, ideally in a healthcare or hospital setting.
• Knowledge of healthcare purchasing processes and regulatory requirements.
• Strong organizational skills and attention to detail.
• Effective written and verbal communication abilities.
• Proficiency with purchasing software, ERP systems, and Microsoft Office Suite.
• Certification such as Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM), or Certified Materials & Resource Professional (CMRP) is an asset.

Key Competencies:

• Familiarity with records management, revenue cycle management, scheduling, and vendor communication.

Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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