We are looking for a Property Administrator to join a real estate and property team in Vancouver, British Columbia on a Contract basis. In this role, you will provide day-to-day administrative support to property managers, help respond to tenant needs, and assist with keeping building operations organized and well documented. This position is well suited to someone with strong Excel skills, experience in commercial property administration, and the ability to adapt quickly while supporting a team during vacation coverage and onboarding of new staff.

Responsibilities:

• Respond to tenant, owner, and contractor inquiries promptly and coordinate follow-up to support smooth daily building operations.

• Provide administrative assistance to property managers by preparing correspondence, notices, welcome packages, meeting materials, and other property-related documents.

• Support the preparation and distribution of monthly reporting packages, minutes, and financial documentation for assigned properties.

• Review, code, and track invoices for accounts payable, identify discrepancies, and follow up on required corrections with vendors or internal contacts.

• Assist with rent arrears follow-up by reviewing receivables with the property management team and helping maintain accurate records.

• Coordinate service requests, contractor scheduling, tenant move-ins and move-outs, and other operational activities across the portfolio as needed.

• Maintain organized digital and physical records, including leases, insurance certificates, agreements, strata documentation, and building reports for tracking and compliance purposes.

• Help obtain quotes, prepare purchase orders, and support contract and tender administration for property-related services and projects.

• Assist with tenant improvement work, landlord projects, and other building-related initiatives while using systems such as Yardi Voyager and Angus Anywhere where required.

• Minimum of 2 years of experience in property administration, commercial property management, or commercial real estate support.
• Strong proficiency in Microsoft Excel and confidence working with detailed documentation and reporting.
• Experience handling invoices, tracking records, and preparing administrative documents with a high degree of accuracy.
• Ability to communicate professionally with tenants, contractors, property managers, and other stakeholders.
• Familiarity with commercial property processes, including lease-related administration, tenant documentation, and service coordination.
• Working knowledge of property management platforms such as Yardi Voyager and Angus Anywhere is considered an asset.
• Strong organizational skills with the ability to manage competing priorities in a fast-paced Contract assignment.

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